Coming Soon: Single Sign-On for Bluebeam

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Bluebeam is moving to a named-user subscription model and with it comes a ton of new features! Easier account and license management are huge benefits but one of the most significant new features is access to your Bluebeam licenses through Single-Sign-On. In Q1 2023, SSO will be available to all Bluebeam customers as part of all Bluebeam subscription plans. Here’s some information to help you decide if you should use SSO for your Bluebeam licenses starting next year.

What is SSO?

Single-Sign-On (SSO for short) is a technology that allows you to use one set of login credentials to gain access to all of your products and services across multiple providers. A single Identity Provider (or IdP) manages your user’s login information and then communicates with other services to allow authentication to take place on the user’s behalf. Currently, Bluebeam supports two IdP:

  • Microsoft Azure
  • Okta

So if you use one of those services you can utilize SSO with your Bluebeam products so that your users won’t have to maintain a separate Bluebeam User ID/Password.

Why use SSO?

This brings us to some of the main benefits of SSO: Reducing password fatigue and reducing security risks.

Additional Benefits include:

  • Easier employee onboarding process
  • Lower support volume handling password issues
  • Enables the enforcement of stricter password policies
  • Improves the user login experience.
  • Helps to reduce support costs as well as minimize downtime
  • Enables organizations to Bluebeam into their existing identity management infrastructure.

If you plan to implement SSO, you may want to delay adding users to your license until after you’ve completed the SSO configuration process. Otherwise, users will receive emails guiding them to create a Bluebeam ID (if they don’t already have one). Once SSO is implemented, they’ll log in with their SSO credentials and abandon their previous BBID credentials.  

How do I enable SSO for my Bluebeam Subscription?

Once SSO is available in Q1 2023, you’ll need to contact the Bluebeam Support team to initiate the SSO Configuration. Once they respond to let you know that you’ve been added to their system, you’ll see a new option in accounts.bluebeam.com that will allow you to securely submit the necessary information.

Prepare your Environment

Next, you’ll need to follow the guide for your IdP to begin the setup process and collect the information you need to send over to Bluebeam:

Copy Information

Utilizing the above guides as you set up the instances, make sure to make note of the following values:

  1. Client Secret Value
  2. Application Client ID
  3. OpenID Connect (OIDC) metadata file
  4. A list of all domains managed in your Azure AD.

Once you’ve collected the information you’ll be ready to move on to the last step.

Submit to Bluebeam

Once you have all the information collected, you’ll need to log in to your account at accounts.bluebeam.com and navigate over to the SSO Identity Provider section. When you click “Change” you’ll be prompted to select your IdP and submit the information you collected above. Once you submit the form you should receive a notification within seven business days to let you know that your Bluebeam SSO is ready to go!

Final Thoughts

If you’ve made it this far then congratulations you successfully know how to set up Bluebeam SSO! This quick and easy process will increase your company’s overall security while simultaneously reducing the amount of work you’ll have to do managing your users moving forward.

If you’ve made it this far and don’t think congratulations are in order, then feel free to reach out to our helpdesk team for further help getting you set up with your Bluebeam SSO!

Good luck and happy Bluebeaming!

Have questions?

Let us know if you have questions about why you should enable SSO for your Bluebeam licenses or the steps during implementation.

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